Job Description

Junior Architect – Administrative & PMO Support (Duties & Responsibilities)

1. Project Documentation & Coordination

Prepare, organize, and maintain all architectural and technical documentation.
Assist in compiling complete project packages for permitting and approvals.
Ensure all drawings, revisions, and files are properly stored and updated.

2. Administrative Support to PMO

Support Project Managers in daily coordination tasks across multiple projects.
Track project progress, update Gantt charts, and follow up on pending tasks.
Schedule meetings, prepare summaries, and manage communication between teams.

3. Plan Review & Quality Control

Review architectural drawings for completeness and consistency (not design-heavy).
Verify that plans align with project requirements, codes, and standards.
Flag discrepancies or missing information to senior architects or PMs.

4. Permitting & Compliance Support

Assist in preparing and submitting permit documentation.
Track approval processes and follow up with municipalities or consultants.
Maintain records of permits, licenses, and regulatory requirements.

5. Coordination with Consultants

Communicate with engineers, surveyors, and external consultants to collect required documents.
Ensure all disciplines (structural, MEP, civil) are aligned and integrated into project files.
Follow up to ensure deadlines are met.

6. Data & File Management

Maintain organized digital folders for each project (plans, contracts, reports).
Input and update data in project management systems (ClickUp, CRM, etc.).
Ensure version control and document traceability.

7. Cost & Pre-Construction Support

Assist in quantity takeoffs and basic cost data organization.
Support the preparation of pre-construction reports and summaries.
Coordinate information needed for budgeting and feasibility analysis.

8. Communication & Follow-Ups

Conduct follow-ups via email, phone, and messaging with team members and partners.
Ensure all stakeholders are informed about pending items and deadlines.
Act as a communication bridge between technical and administrative teams.

9. Process Support & Standardization

Use templates and standardized processes for documentation and reporting.
Help improve internal workflows and documentation systems.
Ensure consistency across all project files and deliverables.

10. Execution-Oriented Role

Focus on execution, coordination, and administrative efficiency rather than conceptual design.
Take ownership of tasks and ensure completion without constant supervision.
Support the team in keeping projects organized, on time, and ready for execution.",