Job Description

Who we areLegados is an association dedicated to strengthening social cohesion and protecting our natural heritage through long-term environmental solutions. We work so that more people and organizations, especially those with local roots and traditional values ​​linked to the territory, the community and the care of nature, become actively involved in building a sustainable future. We believe that community associations and leadership are essential to drive lasting changes. For this reason, we bring together diverse actors from civil society to identify common challenges, generate trust and promote broad agreements around the protection of our environments and the improvement of quality of life. Our mission is to contribute to a less polarized public space, where climate and environmental solutions can advance through consensus, dialogue and collaboration between different social sectors. We have stable long-term financing that allows us to grow sustainably and accompany our partners in transformative processes. Our team is growing rapidly, establishing new collaborations and expanding our project portfolio. We operate within a network of partners, experts and donors both from Spain and abroad. Although our work focuses on the local level, we adhere to the highest international standards in terms of project management and finances. To accompany our growth, we are looking for an Executive and Operations Assistant to support internal coordination, the organization of agendas and the logistics of meetings and events, ensuring order, efficiency and fluidity in the daily work of the team.ResponsibilitiesExecutive support and internal coordinationOrganize agendas, meetings and team trips.Take notes and prepare minutes of internal and external meetings.Follow up on agreements and tasks derived from meetings.Keep institutional calendars and planning documents updated.Support the preparation of presentations, reports and materials for management and partner meetings.Document management and administrativeOrder and keep the physical and digital files of the organization up to date.Support the management of contracts, agreements and institutional documentation.Coordinate the collection of information for audits, reports and internal processes.Ensure the correct application of administrative and archiving procedures.Logistics and organization of eventsSupport the organization of meetings, training and internal and external events.Manage reservations, suppliers and logistical materials.Coordinate communication with participants and partners before and after the events.Guarantee that each activity is carried out with order, punctuality and attention to detail.Transversal support to the teamCollaborate with the Program, Finance and Communication areas on tasks operational.Execute improvements in processes and internal management tools.Contribute to maintaining a collaborative, efficient and positive work environment.RequirementsWe are looking for someone organized, proactive and with a vocation for service. The ideal profile includes: At least 2â4 years of experience in administrative, executive support or operations coordination functions. Excellent organizational skills and attention to detail. Ability to manage multiple tasks and priorities with autonomy and judgment. Mastery of office tools (Google Workspace, Excel, Docs, Calendar, Drive). Ability to write minutes, reports and internal communications clearly and precision.Native Spanish and advanced level of English.Collaborative approach, discretion and ability to work with diverse teams.Previous experience in NGOs, foundations or social and environmental projects will be valued.Residence anywhere in mainland Spain.Who could be a good candidate?People who have worked as:Executive or administrative assistant in social organizations or companies.Support technician in management or management teams.Event, logistics or training manager.Professional with experience in organization, monitoring and documentation of processes.If you are passionate about order, efficiency and collaborative work, and you enjoy helping things work better, this position is for you.Our cultureWe value collaboration, transparency, continuous learning and commitment to the common good. We believe that a respectful and positive work culture is essential to our success. Why join us? You will be part of a committed and multidisciplinary team. You will contribute directly to the proper functioning of an organization with real impact. You will have the opportunity to learn about project management, alliances and institutional processes. You will work in an environment that values initiative, organization and continuous improvement.Job detailsDesired start date: September 2026Type of employment: part-time employment contractLocation: Mainland Spain (teleworking with occasional in-person meetings)Deadline to submit application: 07/10/2026Please mention the word **APPRECIABLE** and tag RODguMTk4Ljk5LjE0Mw== when applying to show you read the job post completely (#RODguMTk4Ljk5LjE0Mw==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.