Job Description

There are people waiting for instructions.
And there are others who observe, anticipate, organize and make everything work.
If you are one of the latter, we want to meet you.
At Human to Human Hub we are looking for a Virtual Executive Assistant for a client that is transforming the way people and companies communicate, sell and grow their businesses.
We are not just looking for someone to manage tasks. We are looking for a person who thinks, anticipates and helps the business move forward every day with greater order and efficiency.
We are looking for a person to become the right hand of management, someone capable of providing structure, organization, judgment and peace of mind so that the team can focus on what is really important, growing the business.
You will have the opportunity to participate in strategic projects, launches, events, mentoring, automations and internal processes, working closely with management and generating a real impact on the evolution of the organization.
If you enjoy anticipating needs, solving problems before they appear, and turning chaos into order, this challenge may be for you.
Be the right hand of management Manage the agenda, coordinate meetings, follow up on commitments and ensure that business priorities advance in an organized and efficient manner.
Coordinate day-to-day operation Support the planning and execution of projects, launches, mentoring, events and other strategic initiatives, ensuring that every detail is under control.
Organize and optimize processes Document, improve and monitor internal processes, identifying opportunities to make work more agile, orderly and scalable.
Manage communication Maintain close and professional communication with clients, suppliers and internal team, ensuring timely follow-up and an excellent experience.
Manage tools and platforms Provide support in the configuration and management of digital tools, automations, CRM, emails, agendas and platforms used by the team.
Anticipate business needs Detect possible risks, prioritize tasks and propose solutions before problems appear, providing judgment and autonomy in making operational decisions.
Key skills and competencies
Exceptional organization Ability to manage multiple projects, priorities and tasks without losing sight of details.
Proactivity and autonomy You do not wait for instructions to act. You observe, anticipate and propose solutions that generate value.
Critical thinking You analyze situations, establish priorities and make decisions with judgment in the face of day-to-day challenges.
Effective communication You express yourself clearly, respectfully and professionally with clients, suppliers and work teams.
Adaptability You operate easily in dynamic environments, where priorities can change quickly.
Detail oriented You understand that excellence is in the small details and you work with high quality standards.
Emotional Intelligence You remain calm under pressure, receive feedback with openness, and manage challenges with maturity.
Continuous improvement mentality You constantly look for new ways to optimize processes, learn and provide more value to the team.
What we look for in you
• Experience of at least 2 years as an Executive Assistant, Virtual Assistant or in management support positions.
• Experience in digital companies, agencies, startups or online training businesses will be highly valued.
• Use of tools such as Google Workspace, Slack, Asana, Airtable, CRM or similar platforms.
• Knowledge in digital marketing, automation and Artificial Intelligence tools applied to productivity.
• Ability to coordinate multiple projects simultaneously.
• Intermediate written English (desirable).
• Availability to work from Monday to Friday, full time from 900 a.m. to 1000 p.m. m. at 600 p. m. Spain time. If you live in Latin America, you must connect from approximately 600 a.m. m., depending on your country, to coincide with the team from noon in Spain.
• Experience of at least 2 years as an Executive Assistant, Virtual Assistant or in management support positions.
Experience of at least 2 years as an Executive Assistant, Virtual Assistant or in management support positions.
• Experience in digital companies, agencies, startups or online training businesses will be highly valued.
Experience in digital companies, agencies, startups or online training businesses will be highly valued.
• Use of tools such as Google Workspace, Slack, Asana, Airtable, CRM or similar platforms.
Use of tools such as Google Workspace, Slack, Asana, Airtable, CRM or similar platforms.
• Knowledge in digital marketing, automation and Artificial Intelligence tools applied to productivity.
Knowledge in digital marketing, automation and Artificial Intelligence tools applied to productivity.
• Ability to coordinate multiple projects simultaneously.
Ability to coordinate multiple projects simultaneously.
• Intermediate written English (desirable).
Intermediate written English (desirable).
• Availability to work from Monday to Friday, full time from 900 a.m. to 1000 p.m. m. at 600 p. m. Spain time. If you live in Latin America, you must connect from approximately 600 a.m. m., depending on your country, to coincide with the team from noon in Spain.
Availability to work from Monday to Friday, full time from 900 a. m. at 600 p. m. Spain time. If you live in Latin America, you must connect from approximately 600 a.m. m., depending on your country, to coincide with the team from noon in Spain.
What do we offer?
Professional growth You will be part of an expanding project where you will be able to take on new challenges and develop your skills continuously.
100 remote work Enjoy the flexibility of working from anywhere in Latin America.
Strategic participation You will work very closely with management, participating in high-impact projects and with a comprehensive vision of the business.
Constant learning You will have exposure to marketing, communication, automation, sales, launches, training and digital business processes.
A team that values ​​your contribution We believe in trust, autonomy, initiative and good ideas. Here you will have space to propose, improve processes and grow together with the organization.
If you enjoy organizing, anticipating and making things happen, we want to meet you. Apply and show why you could become the right hand of management.
Apply and tell us why you could become the right hand we are looking for. Apply