Job Description

Construction Administrative Assistant (Remote)

Type: Full time, 40 hours per week, aligned to Miami business hours

About us

We are a commercial swimming pool contractor in Miami, Florida. Small owner-operated team, 16 active projects ranging from $150,000 to $2 million. You would work directly with the owner.

There is no HR department and no process manual. You will help build this role as you go. If you need structure handed to you, this is not the right fit. If you want to own something, it is.

What you will do

Track permits across all active jobs and watch expiration dates so nothing lapses
Schedule inspections and log results
Track subcontractor certificates of insurance and request renewals before they expire
Order materials and equipment, and follow up with suppliers on delivery
Data entry, file management and submittals in JobTread
Keep documents organized in Microsoft 365 (Outlook, Teams, SharePoint, Lists)
Weekly project status updates
Calendar and task reminders for the owner

Requirements

Construction, engineering or architecture background, by degree or by experience. You should already know what a permit, an inspection, a COI and a submittal are.
3 to 6 years in construction administration, project coordination or operations support
Excellent written and spoken English
Strong attention to detail. This job is accuracy and follow-through.
Reliable internet, backup power or connection, and a quiet workspace

Helpful, not required

JobTread experience. If you have it, say so clearly.
Spanish. Most of our subcontractors speak it.
QuickBooks, CompanyCam, Bluebeam, PlanSwift

What we offer

Long-term position, not a short project
Paid directly, no agency taking a cut
Direct access to the owner, no layers
Paid time off and a year-end performance bonus
Room to grow as the company grows

How to apply

Start your application with the word BLUEPRINT so I know you read this.

Then include:

Your construction, engineering or architecture background
Whether you have used JobTread, and for how long
One time you caught a document or deadline problem before it became a real issue
Your expected monthly salary in USD

Applications without the word BLUEPRINT will not be reviewed.",