Job Description

About the Role
Title: Contract Administration Coordinator
Position Information
NY HELP No
Agency Empire State Development, NYS
Title Contract Administration Coordinator
Occupational Category Other Professional Careers
Salary Grade NS
Bargaining Unit None listed
Salary Range From $53818 to $55000 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 0%
Schedule
Work week Mon-Fri
Hours Per Week 37.5
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County New York
Street Address 5 Grand Central East
City New York
State NY
Zip Code10017
Job Specifics
Duties Description
*Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
BASIC FUNCTION:
Carry out day-to-day project assistant function and other contract administrative tasks contributing to the overall contracting and procurement function.
WORK PERFORMED:
Review of Requisitions
Review Commitment Request and Contract packages
Follow-up with originating departments to obtain missing contract documents
Perform administrative tasks associated with collecting proposal submissions
Assist Procurement Directors to manage bids after submission of proposals
Review administrative proposals received for conformity and completeness
Set up respondent proposal + interviews scoring meetings/compiling scoring sheets/update procurement drive records, at the request of the Procurement Director
Complete projects, tasks, and other duties as assigned by direct supervisor
Cross Training New Hires and Originators
Data Entry, Data Review, and Files Organization
Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting
Coordinate with other departments and across ESD as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, tax exemption forms, shipping receipts and other office documents in a timely fashion
Minimum Qualifications
Education Level required: High School Diploma or equivalent; Associate degree preferred.
Knowledge required: 1-2 years of administrative and/or customer service experience.
Familiarity with databases and basic computer programs; Microsoft Word, Excel, PowerPoint and Access. Strong attention to detail with excellent writing and telephone etiquette preferred
Additional Comments
Salary range as specified.
Comprehensive Benefits Package.
Some positions may require additional credentials or a background check to verify your identity.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY