Job Description

Job Description: HR Administrator \n is seeking a highly organized and detail-oriented HR \nAdministrator to support internal operations and client deliverables. This role is designed \nto remove time-intensive administrative tasks from the founder so she can focus on high\nvalue strategic consulting, advisory work, and business development. \nThe ideal candidate has hands-on experience supporting U.S.-based HR functions, \nstrong research capabilitiesespecially in state-specific employment complianceand \nthe ability to adapt HR documentation across multiple industries. While the role does not \nbegin as client-facing, future involvement is welcomed as the candidate grows. \nCandidates comfortable supporting light outbound outreach or sales-related \nadministrative tasks will stand out, though HR administration remains the core priority. \n \nResponsibilities \nHR Administration & Documentation \n Draft, update, and customize U.S. employee handbooks across various industries \n(prior experience required; guidance available when needed). \n Research and apply state-specific employment laws (excluding California and New \nYork). \n Assist in creating and maintaining: \no Standard Operating Procedures (SOPs) \no Job descriptions \no KPIs and internal documentation \n Ensure accuracy, alignment, and professionalism across all HR materials. \nRecruiting & HR Support \n Provide recruiting administrative support within Zephyrs hourly-based HR model. \n Assist with candidate coordination, documentation, scheduling, and process \ntracking. \n Support HR project work tied to client engagements (non-client-facing). \nNice-to-Have: Business Development / Outreach Support \n Assist with light outbound outreach, email follow-ups, or prospect list building. \n Support sales or partnership-related administrative tasks as needed. \n Opportunity for performance-based bonuses on new business support (when \napplicable). \n \nQualifications\n\n Minimum 2 years of experience in a designated HR role (HR-specific work only). \n Proven experience supporting U.S.-based HR functions this is a must. \n Strong working knowledge of U.S. employment compliance and the ability to guide \nclients accordingly. \n Experience drafting or updating employee handbooks. \n Recruiting experience (required). \n Excellent written English and superb attention to detail. \n Highly organized, dependable, and comfortable working independently in a remote \nenvironment. \n Ability to tailor communication style and documentation for varying industries. \n Tech-savvy and adaptable to different client systems and processes. \n\nPreferred / Nice-to-Have Qualifications \n\n Experience supporting consulting firms or professional services environments. \n Exposure to recruiting administration or HR operations workflows. \n Comfortable with outbound communication or sales-adjacent tasks. \n Familiarity with HR compliance across multiple U.S. states. \n Experience working with U.S. clients while based internationally. \n Spanish proficiency is a plus. \n \nSkills: \n\n Highly organized and detail-oriented \n Calm under pressure \n Strong customer service mindset \n Personable, human-centric, and approachable \n Clear and confident communicator (not timid or condescending) \n Professional and humble \nCandidates should be tech-savvy and adaptable, as systems vary by client. Tools \ncommonly used include: \n ADP, Zoho, Paychex \n Slack \n Monday.com \n Zoom \n Calendly \n GPT Workspaces",