About the Role
Location:
Escanaba United States
Job Description:
IT Contract Services Administrator (Quinnesec, MI/Escanaba, MI/Wisconsin Rapids, WI)
Job description
Purpose:
What if you could go to work and contribute to a sustainable future? Billerud is a leading sustainable packaging materials and paper company. We are passionate paper makers committed to providing the best solutions to our customers. It is our goal to deliver a quality product, on time. We offer competitive compensation, full benefits, opportunities for growth and advancement, and an understanding that our people make us successful.
If you are passionate about what you do and driven to do it well, there is a place for you at Billerud!
Summary Description:
The primary responsibility of this role is to assist IT financial management process of PO and invoice processing with SAP, serve as an asset manager and administer the IT Capital Approval process. In addition, this role will provide logistical administration for the IT organization.
Qualifications
Key Accountabilities:
Organize and administer IT contracts for Billerud North America (BNA)
Solicits renewal quotes from vendors or VARs
Works with IT contract owners/technical management team to confirm entitlement and level of service needed for upcoming renewal cycle
Negotiates pricing/service levels with vendors on behalf of technical management team
Ensures new contracts/orders are signed according to DOA matrix
Creates purchase orders for renewals
Manages invoices for renewals (monthly/quarterly/annually)
Manages IT pipeline of new IT contracts for BNA

Works with technical management team for NDAs, SOWs, and service/maintenance contracts needed for new projects
Co-terming of existing contracts with new purchases/entitlements/subscriptions
Preservation of official documents
Historical data used for new contract negotiations, price management, and audits
Annual/monthly budgeting Forecasting
Accruals
Amortization
AOP process for upcoming calendar year
Compliance - provide data for quarterly contract reviews
Audits - provide leadership and project management for any audits solicited by vendor (note that we do not participate in 3rd party audits per our policy - e.g. a third party asks us to evaluate our relationship with another vendor)
Collaborates with Finance and Legal regarding overlapping requirements
Tax info to/from vendors
Vendor payment terms and remit info
Assist with business/IT requirements on contract legal reviews
As-needed work during specific business events
Assist Billerud Europe with IT contract renewals
Contract assignments during mergers/acquisitions/divestitures
Co-terming or merging separate business entities
Other assignments as needed
Personal qualities
Required Experience and Education:
Minimum Required Experience and Education:
Minimum of 4 years administrative support experience
Strong experience with Microsoft Office suite
Bachelor Degree
Preferred Experience & Education
Administrative professional certification a plus
Required skills:
Proficient with SAP
Proficient with Excel.
Strong Interpersonal skills - able to communicate effectively both verbally and in writing with end users, team members / co-workers, vendors and management
Proficient with vendor relationship skills
Communicates to IT leadership on budget and contract negotiations
Works with business Leads for contract spending and renewals
Proficient with SharePoint
Strong analytical skills
Exceptional organizational skills with an emphasis on multi-tasking and attention to detail
Demonstrated ability to handle confidential matters, data and information
Self-starter with ability to perform tasks accurately and timely
Travel:
<15%
Application information
Billerud NA is an Equal Employment Opportunity employer. All qualified
applicants will receive consideration for employment without regard to
race, color, religion, sexual orientation, gender identity, national origin,
protected veteran status or status as an individual with a disability.
Why us?
Be part of a dynamic team within Billerud
An opportunity to contribute to a more sustainable future
Development and career opportunities
Tuition reimbursement and certificate courses offered through partner schools.
Performance-based bonus
You can choose among three medical plans designed to help you and your family stay healthy (with virtual care options!).
Generous 401K match including discretionary annual contribution
HSA Contribution match with additional contribution for annual preventive exam
Dental & Vision coverage
Company paid Disability Coverage
Wellness rewards program
Prescription Benefits
Employee Assistance Program
Opportunity to hybrid working according to company standard
Our recruitment process may include interviews, recruitment test, reference
checks, and alcohol & drug testing.