Job Description

About the Role
Title:
Manager, Financial Operations
Location:
Washington, District of Columbia, United States
Hybrid
Administration
Full time
Position Summary:
The Manager for Financial Operations will be responsible for overseeing the organization’s accounts payable and accounts receivable functions on a day-to-day basis. The Manager will also be responsible for other specific duties as detailed below.
Responsibilities:
Accounts Payable Duties:
Serve as the gatekeeper of the online accounts payable processing system (BILL), routing all bills for proper approvals and coding daily
Ensure recurring invoices are paid for all operations and HR
Collect and maintain W9s for all new and existing vendors for the organization
Review staff expense reimbursement submissions for compliance with organization policies and upload the approved submissions weekly for payment processing (Certify)
Reconcile and enter the monthly credit card coding for the corporate credit card (American Express)
Respond to any vendor or staff questions as needed on accounts payable status and process
Review and track monthly credit card report submissions and follow-up on outstanding ones with staff members
Accounts Receivable Duties:
Apply cash receipts to open invoices for all payments received via the lockbox and through ACH/Wire daily in the organization’s online association management system (Nimble)
Download and save copies of all lockbox documents and receipts from the bank website onto the organization’s drive for document retention.
Respond to any customer questions as needed to facilitate payment processing to the organization.
Manage submission of AR Invoices into customer procurement portals, working with Membership to ensure timely submission
Prepare and send out customer invoices as needed
Other Duties:
Complete weekly cash position report for the organization
Complete organization census reports as needed – approximately quarterly
Work with outsourced accountants on monthly close documentation and review
Assist with yearend audit and 990 requests as needed
Assist with Budget Preparation and year end projections
Other one-time finance related projects as requested by the SVP of Financial Operations
Requirements
Education and Experience:
Bachelor’s in finance, accounting, or related field
Minimum 3-5 years of recent experience working in AR/AP or an Accounting Role
Proficiency in Microsoft Office
Strong numerical aptitude and attention to detail
Excellent communication skills both verbal and written
Good time management and organizational skills
Working knowledge of relevant legal regulations
Able to prioritize and multitask effectively
Skills and Attributes:
Excellent project management skills with great attention to detail, and a strong work ethic
Self-motivated and ability to thrive in a dynamic environment, while managing multiple projects simultaneously
Advanced experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Sage Intacct (Accounting System) & BILL (Accounts Payable System) experience preferred
Excellent customer service skills
Other:
Position is hybrid, three days in office located in Washington, DC
Limited travel is required
Target salary range for this position is between $70,000 - $80,000 annually
Benefits
AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.