Job Description

About the Role
Title:
Proposal Content Specialist
Location:
Boston United States
JOB OPENING #: 9641
POSITION TITLE: Proposal Content Specialist
DEPARTMENT: Business Services and Support
Job Description:
POSITION SPECIFICATIONS:
Bachelor degree in English, Communications, Marketing, Business, or related field; related experience also considered in lieu of degree
Minimum 3 years of experience in proposal writing, content management, or knowledge management
Minimum 2 years of experience managing content in Responsive or a similar RFP platform
Exceptional writing, editing, and organizational skills required
Strong understanding of the proposal development lifecycle and sales enablement content required
Must have experience with metadata, tagging, and taxonomy best practices
Ability to manage multiple priorities and stakeholders in a fast-paced environment required
MAJOR DUTIES:
Own the content lifecycle within Responsive, including creation, review, approval, tagging, archiving, and sunsetting of content
Develop and enforce content governance policies to ensure consistency, accuracy, and compliance
Collaborate with subject matter experts, Proposal Team members, and other business units to ensure content reflects current offerings, messaging, and consistent brand voice
Serve as the primary administrator for Responsive, managing user roles, permissions, and workflows
Monitor system usage and performance, identifying opportunities for automation using AI, improved tagging, searchability, etc.
Lead training and onboarding for new users and provide ongoing support to the Proposal Team
Write, edit, and curate high-quality, reusable content tailored for RFPs, RFIs, DDQs, consultant databases, and other sales enablement documents
Ensure content is aligned with corporate messaging, marketing collateral, legal/compliance standards, and client needs
Partner with Sales, Marketing, Legal, Product, and SMEs to source and validate content
Track content usage, gaps, and performance metrics to inform updates and improvements
Provide regular reports and insights to leadership on content health and system adoption
Collaborate regularly with Proposal Team management to ensure system is working for the team and make continual process enhancements where necessary
HOURS/LOCATION:
8:30 a.m. - 5:00 p.m. (overtime as required)
MDT Advisors - Boston, MA 02110 or Federated Hermes Tower- Pittsburgh, PA 15222
Hybrid (office/remote)
EXPLANATORY COMMENTS:
Self-starter
Advanced project management and organizational skills
Ability to delegate tasks and provide guidance to peers
Excellent written and oral communication skills
Attention to detail
Leadership and mentoring qualities
The annual base salary range for the position is $63,900-$115,000. In determining salary multiple factors will be taken into consideration such as primary work location, experience, education and skill set.