Job Description

We Are Hiring: Proposal Coordinator / Tender & Technical Documentation Specialist\nRemote Spain Schedule (MonFri, 9am6pm)\nEligible countries: Argentina, Brazil, Mexico, Honduras, Guatemala, Belize\nExperience: Mid-Level (35 years)\nAbout the Role\nWe are looking for a Proposal Coordinator / Specialist in Tendering & Technical Documentation to lead the full lifecycle of public and private bids.\nThe role focuses on technology projects such as VR/AR, 3D, AI/ML, serious games, digital twins, immersive web applications, and custom software.\nYou will ensure compliance with tender requirements, produce strong technical proposals, and work crossfunctionally with product, UX/UI, and development teams.\nKey ResponsibilitiesA. Tender Analysis & Bid Strategy\nAnalyze tender documents (PCAP/PPT) and annexes.\nBuild requirements matrices (technical, administrative, solvency, evaluation criteria).\nPrepare milestone calendars, clarification questions, and bid/nobid recommendations.\nCraft value propositions aligned with evaluation criteria.\nB. Technical Writing & Content Leadership\nLead end-to-end development of technical proposals: methodology, planning, architecture, accessibility, cybersecurity, QA, scalability, sustainability, gender perspective.\nWrite all annexes: project plan, schedule, RACI, risk management, test plan, training/support, data protection.\nFormat and structure proposals using templates, styles, references, and advanced layout tools (InDesign or similar).\nAdapt narrative and storytelling to different sectors (tourism/culture, industry, education, marketing).\nCreate project narratives and scripts tailored to each context.\nC. Internal Coordination\nTranslate technical requirements for VR/AR/3D/AI teams, UX/UI designers, and developers.\nManage the pipeline of inputs: CVs, case studies, visual assets, demos, certifications.\nCoordinate follow-up meetings, version control, and final deliverables.\nD. Compliance & Documentation\nManage clarifications, corrections, and official requirements.\nMaintain documentation control: checklists, evidence, certificates, NDAs.\nE. Continuous Improvement\nAnalyze scoring results and participate in debrief sessions when applicable.\nBuild and update reusable content libraries, playbooks, and proposal repositories.\nRequired Qualifications\n35+ years in technology tendering and technical proposal writing.\nStrong knowledge of LCSP, PCAP/PPT, evaluation criteria, solvency requirements, and UTEs.\nExperience with software, XR (VR/AR), 3D, AI/ML, or digital product development.\nAbility to collaborate with UX/UI designers and validate wireframes/accessibility.\nAdvanced document formatting/layout (InDesign or equivalent).\nExcellent Spanish writing and technical communication skills.\nProficiency with Office/Google Suite.\nPreferred Qualifications\nEnglish B2/C1 and/or Catalan.\nExperience in I+D+i programs (AEI, CDTI, Horizon Europe, etc.).\nKnowledge of Industry 4.0/5.0, digital twins, serious games, blockchain, tourism/culture, education/training.\nProject management certifications (PMP, PRINCE2, Scrum).\nAccessibility standards (UNE-EN 301 549 / WCAG).\nTools Used\nOffice\nCanva\nPhotoshop\nInDesign\nGoogle Workspace\nSoft Skills\nCritical thinking and evaluationoriented decision making.\nStrong time management under tight deadlines (23 days per proposal).\nCross-functional communication with technical and creative teams.\nAttention to detail and technical storytelling excellence.\nHigh ethical standards and confidentiality.",