Job Description

About Heirloom\nHeirloom is a leading provider of large-format, luxury short-term rentals on the national level. Our unique focus on providing world-class accommodations to discerning groups of travelers in premier travel destinations, combined with a tech-enabled and data-driven business strategy, has allowed Heirloom to quickly carve out a unique space for itself within the highly competitive and rapidly evolving luxury vacation rental industry. \nBenefits:\n100% Remote work\nBiweekly pay in USD\nPaid time off\nOpportunity to work with a U.S.-based luxury brand.\nIndefinite-term U.S. contractor agreement\nResponsibilities:\nWe are looking for an experienced Recruiter & HR Administrator to support our U.S.-based organization across talent acquisition and human resources administration. This role will manage the end-to-end recruitment process for international talent while supporting U.S.-based hiring as needed, across positions ranging from technicians and facilities roles to professional, specialized, and management-level positions in operations, marketing, finance, guest support, and legal. In addition, the role will support onboarding, employee records, performance reviews, employee engagement, scheduling, travel coordination, and other general HR processes. The ideal candidate is organized, proactive, detail-oriented, and comfortable working independently in a fast-paced remote environment, with strong communication, judgment, and confidentiality skills.\nRecruitment & Talent Acquisition: \nManage the end-to-end recruitment process, from job posting and sourcing through screening, interviews, selection, offers, and onboarding.\nManage active job postings and maintain accurate and organized candidate and recruitment records throughout the hiring process.\nReview resumes and conduct initial screening calls and interviews to assess candidates experience, skills, communication, compensation expectations, availability, and overall fit.\nRecruit for a diverse range of positions, including technicians, facilities and property operations roles, as well as administrative, professional, and management-level positions.\nCoordinate interviews and maintain clear, timely communication with candidates, hiring managers, and other stakeholders throughout the recruitment process.\nWork closely with hiring managers to understand position requirements and support them throughout the candidate assessment and selection process. Prepare candidate summaries, interview feedback, and recommendations to assist with hiring decisions.\nConduct and coordinate background checks, employment verification, and other required pre-employment screening processes.\nHelp improve recruitment processes, candidate experience, and hiring workflows to support a more efficient and effective hiring process.\nHR Administration\nProvide administrative support to the HR team across employee lifecycle processes, HR operations, and employee engagement.\nManage employee information and HR processes through Rippling, ensuring employee records and HR information remain accurate and up to date.\nSupport the onboarding and offboarding of W-2 employees, international contractors, and U.S. contractors, including documentation, scheduling, training coordination, and onboarding itineraries.\nMaintain and organize employee documentation and HR records through Google Drive, Rippling, & Asana. \nProvide administrative support for performance review processes, including scheduling, tracking, documentation, and follow-up.\nSupport employee engagement initiatives, including engagement surveys, quarterly company-wide meetings, and other employee-focused activities.\nAssist with auditing and improving HR processes, procedures, and documentation, as well as other People Operations projects and HR communications.\nQualifications & Requirements\n3+ years of professional recruitment experience, preferably supporting a U.S.-based company or international recruitment environment.\nHands-on experience with Rippling is mandatory.\nDemonstrated experience managing end-to-end recruitment, including sourcing, screening, interviews, candidate assessments, and selection support across technical, operational, professional, and management-level roles.\nPrevious experience providing HR administrative support, including onboarding, employee documentation, background checks, and other general HR processes.\nExcellent English communication skills, both written and spoken. 100% of the workday will be conducted in English.\nHighly organized and detail-oriented, with strong coordination, follow-up, and time-management skills and the ability to manage multiple priorities.\nProficient with Google Workspace and Microsoft Office and comfortable learning new HR, recruitment, and productivity platforms.\nComfortable working independently in a remote environment while collaborating with a U.S.-based team.\nReliable internet connection and a quiet, professional home-office environment.\nSchedule & Availability\nMondayFriday, approximately 8:30 AM5:00 PM CST",