Job Description

We are seeking a highly organized, detail-oriented, and professional VirtualAssistant to support daily operations, client communication, and executive scheduling.This role is ideal for someone who thrives in a fast-paced luxury environment andunderstands the importance of discretion, organization, and refined communication.Role OverviewThe Virtual Assistant will provide administrative and client-facing support to the HeadDesigner and leadership team, ensuring seamless communication, appointmentcoordination, and timely follow-ups.Key ResponsibilitiesClient Communication● Monitor and respond to all incoming emails in a timely and professional manner● Draft and send client quotes for custom designs and special orders● Follow up with customers regarding custom pieces, approvals, and timelines● Provide updates to clients on jewelry repairs and order status● Maintain a polished, luxury brand tone in all correspondenceCalendar & Appointment Coordination● Manage and coordinate the Head Designer’s calendar● Schedule custom consultations (in-store and virtual)● Confirm appointments and send reminders to clients● Ensure all consultation notes and files are properly organizedQuoting & Administrative Support● Assist in preparing and organizing custom design quotes● Track outstanding quotes and follow up appropriately● Maintain client records and documentation● Support workflow organization between sales and productionSocial Media & Brand Support● Assist with social media scheduling and posting● Help draft captions and content ideas● Respond to direct messages and inquiries professionally● Support basic content organization and campaign planning
Ideal CandidateExceptional written communication skillsHighly organized with strong attention to detailComfortable managing executive calendarsExperience in luxury retail, jewelry, or hospitality preferredProfessional, discreet, and trustworthyTech-savvy (Google Workspace, Shopify, social media platforms)Able to work independently and meet deadlinesWhat We OfferFlexible remote work environmentOpportunity to work within a growing luxury brandCreative involvement in custom design processes
$500 - $700 a monthPart-time: 20 hours per week to startPotential to increase to full-time over timeTime Zone: Atlantic Standard Time (AST), Mon–Fri, 10 AM–5 PM
Why Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$500 entry monthly raffleNO TRACKER. NO PROBLEMPlease mention the word **WITTY** and tag RODguMTk4Ljk5LjE0Mw== when applying to show you read the job post completely (#RODguMTk4Ljk5LjE0Mw==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.