Job Description

About Lodu

Lodu is a Luxembourg-based real estate investment firm focused on the management, operation, and development of residential and commercial assets across Europe.

We operate through a lean and execution-focused structure, where team members take ownership of their areas while working closely with leadership, partners, and external providers.

Position Overview

We are seeking a Real Estate Operations Associate to support the coordination and day-to-day management of our residential portfolio.

This role is centered around operational execution, tenant coordination, and administrative follow-up, with exposure to financial tracking and project support activities.

The position requires someone structured, reliable, and comfortable handling multiple parallel workflows in a dynamic environment.


Key Responsibilities

Property Operations & Tenant Support

Assist with rent tracking and follow up on outstanding payments

Support tenant communication and handle day-to-day requests

Coordinate move-ins, move-outs, and onboarding processes

Monitor occupancy and support actions to reduce vacancy

Utilities & Service Providers

Manage setup and follow-up of utility services (electricity, water, gas, internet)

Track usage data and support billing accuracy

Maintain coordination with external suppliers and vendors

Lease & Documentation Management

Maintain organized lease records and tenant documentation

Support updates, renewals, and contract adjustments

Ensure proper filing and data accuracy across records

Maintenance & Operational Coordination

Follow up on maintenance requests with contractors

Assist in scheduling inspections and identifying repair needs

Support basic preventive maintenance planning

Procurement & Supplier Follow-up

Collect and review quotations from vendors

Assist in comparing scope, pricing, and service quality

Maintain structured records of procurement activities

Project & Administrative Support

Assist in tracking renovation or improvement initiatives

Coordinate documentation with consultants and service providers

Support monitoring of timelines and basic cost tracking

Insurance & Administrative Control

Maintain records of insurance policies and related documentation

Support communication with providers and basic claims follow-up

Track renewals and ensure documentation is updated

Financial Tracking

Assist in monitoring income and operational costs

Support budget tracking and internal reporting

Coordinate with accounting for basic documentation needs


Candidate Profile

We are looking for someone interested in operational roles within real estate, with a structured and proactive approach to work.

Preferred background:

Degree in Business, Real Estate, Finance, or similar (preferred)

Around 2–3 years of experience in operations, property management, or coordination roles

Experience working with tenants, suppliers, or service providers is a plus

Strong organizational skills and attention to detail

Comfortable working with spreadsheets and digital tools

Clear and professional communication in English

Availability to work within European business hours (GMT+1)",